Terms & Conditions

WARWICKSHIRE YOUTH CHOIRS TERMS AND CONDITIONS

Warwickshire Youth Choirs provides Choir rehearsal opportunities, performances, workshops and social events for its Youth Choir Members. The age range for Youth Choir membership is 4 - 18 years of age.

PAYMENT FOR CHOIR REHEARSALS

Payments for rehearsals is made through the ClassFor Kids app safely and securely at the beginning of each month for our Warwickshire Youth Choirs membership and termly in advance for our Warwickshire Youth Choirs School Choirs.

Adjustments are automatically made where new members join part way through a month in accordance with the Warwickshire Youth Choirs Calendar.

Warwickshire Youth Choirs cancellation policy requires a two month notice for each membership to help us with staffing, staff ratios and keep our costs low. Notice must be sent to enquiry@warwickshireyouthchoirs.org

FREE TASTER SESSION

Whilst we do not audition the children we offer a free taster session to prospective members.

The free taster session is to ensure that prospective members can see the standards of participation and behaviour we expect and that the choir leader can gauge whether the prospective member can fully participate in all aspects of a youth choir rehearsal.

If you need us to put in place any accommodations for your child, or your child has any medical or additional needs, it is very important that you inform Warwickshire Youth Choirs of this when booking their free taster session so that we can put in place a plan to keep them safe and to support them to fully participate in the activities.

We have a Code of Conduct with one rule for participants: that they treat everybody, including themselves, with respect at all times. We reserve the right to suggest that a child may not be ready to join Warwickshire Youth Choirs at any time prior to a free taster or after a free taster session.

REHEARSALS AND EVENTS

Warwickshire Youth Choir members are supervised during rehearsals and events by the Choral Directors and Warwickshire Youth Choirs Staff - all of whom are DBS checked.

All venues are risk assessed and deemed suitable for children to rehearse and perform.

Warwickshire Youth Choirs do not pay to perform although it may be necessary to make additional charges if transport is required prior to a performance.

DATA PROTECTION

Personal information held by Warwickshire Youth Choirs for the purpose of communication such as e mail addresses, home telephone numbers, mobile numbers or personal information will not be passed to external bodies, organisations, third parties or other members for the purpose of marketing or otherwise.

HEALTH AND SAFETY

The health and safety of the Warwickshire Youth Choirs members is paramount. Whilst Warwickshire Youth Choirs carries full insurance and each venue is risk assessed it is the responsibility of every member to act responsibly and not to risk the health and safety of themselves and others.

SOCIAL MEDIA

Footage, photographs and recordings of Warwickshire Youth Choirs Members, other than that of your own child, can only be put onto social media with permission of a parent/carer of that member.

Warwickshire Youth Choirs staff reserve the right to remove or request removal of unsuitable comments of images of Warwickshire Youth Choirs members from social media.

CODE OF CONDUCT, EXPECTATIONS AND BEHAVIOUR

We want all children to come to choir to enjoy the whole singing and performing experience, and feel safe and secure. As a result we ask them to follow our Code of Conduct: that they treat everybody, including themselves, with respect at all times. The following may be helpful suggestions of how this can be achieved:

●     Members should try to be punctual to rehearsals and commit to all performances

●     Eating and using mobile phones during rehearsal is not allowed

●     Members should listen and follow instructions of the choir leaders and staff at Warwickshire Youth Choirs to keep everyone safe and ensure effective rehearsals

●     They should behave appropriately towards other members of the choir and be accepting and respectful of different opinions

●     They should be aware of personal space

Please note that:

●     Bullying or aggressive behaviour towards any member of the choirs, parent/carer, or the team will not be tolerated

●     Warwickshire Youth Choirs cannot be held responsible for injury or damage caused by a member’s misconduct or inappropriate behaviour

●     Decisions made by the directors at Warwickshire Youth Choirs are final